Conference Proposals


AfP is currently accepting proposals for PeaceCon 2018! Please review the details below. The deadline to submit a proposal is May 4, 2018.

We encourage peacebuilders from across the world to share their ideas for panels, workshops, or other creative sessions to be held at PeaceCon 2018, AfP’s 2018 annual conference. This year will mark a change in our proposal guidelines as we encourage new ideas outside the traditional panel format. Please carefully read the guidelines and instructions before submitting your proposal. The full guidelines can be found here or read below. All proposals will be submited through an online form. A link to this form can be found at the bottom of this page.

We look forward to seeing your cutting-edge ideas for PeaceCon 2018!

Submission Guidelines

When submitting a proposal, you must select one of the general areas listed below. General areas are meant to indicate the primary focus of your session.

Peacebuilding Programming – Highlighting peacebuilding programs that address the root causes of violent conflict, reduce and prevent conflict, and build peace. In this area, sessions will highlight the best practices and lessons learned from peacebuilding programs that you or your organization conduct.

Policy and Advocacy – Focusing on how to develop strong peacebuilding advocacy in a deeply polarized political landscape. In this area, sessions will focus on how to effectively advocate for peacebuilding practices to be integrated into the programs and policies of governments, multilateral organizations, NGOs, and private and corporate donors.

Innovation – Exploring new ideas that pushed the boundaries of traditional thinking. Sessions in the innovation area will focus on accelerating and integrating new concepts and approaches to peacebuilding that pioneer connections across different sectors.

Learning and Evaluation – Working collectively to develop evidence and prove the impact of peacebuilding in a complex world. Sessions in the learning and evaluation area will focus on how to develop more consistent evidence-based standards of practice for the peacebuilding field.

Once you have chosen a general area, you have the option to select up to two topics from the list below to further focus your session. You have the option to select none of the topics below and focus your session on your selected general area as it relates to peacebuilding. Proposals that strongly focus on a topic/area that is not listed will not be considered.

    • Business, Entrepreneurship, and Peacebuilding
    • Fragility, Governance, and Resilience
    • Gender and Peacebuilding
    • Religion and Peacebuilding
    • Media and Narratives
    • Mediation and Inclusive Peace Processes
    • Neuroscience and Peacebuilding
    • Non-violent Action
    • Peacebuilding and the Environment
    • Peacebuilding in the United States
    • Technology and Peace
    • United Nations Sustaining Peace Initiative + Agenda 2030
    • Violent Extremism
    • Youth and Peace

We encourage the development of participatory and interactive sessions. Below are sample structures and formats that should serve as guiding examples. All proposed sessions should not exceed 1.5 hours in length.
 
Formal Presentation
Sample formats include:

  • Facilitated Panel Discussion – Moderated discussion by no more than four panelists and one moderator.
  • Case Study – Speakers review a case study and present lessons learned and findings.
  • Storytelling – Speakers tell their stories to help illustrate the themes related to the conference. This session works best with 4 – 5 speakers each having around 15 minutes to tell their story.
  • Lightning Talks – Lighting talks typical have a group of speakers that are allotted no more than 10 minutes to make each of their presentations. This session format ideally yields several informative presentations through encouraging presenters to be as concise as possible with their time constraints.
  • Ignite Presentations – Ignite presentations are similar to lightning talks, but use a PowerPoint presentation style with slides changing every 15 – 25 seconds. This format makes use of excellent slide presentation to support a very clear and articulated message.

 
Workshop
Workshops are typically interactive sessions that involve group-wide activities that can accommodate 20 – 40 individuals. Below are some sample formats:

  • Problem Solving Session – Speakers pose a problem and lead attendees through exercise to develop solutions.
  • Roundtables – Roundtable workshops seat attendees around a table. Roundtable presentations typically include a presentation, followed by a discussion and feedback round. This session is ideal format for networking and in-depth discussion on a specific topic.
  • Campfire Session – A group of facilitators first start with a brief presentation, but then shift the attention to the audience allowing for a facilitated discussion.

 
Other Experiential Session
Do you have a unique idea that falls outside the category of traditional conference presentation formats? In this area, you can pitch your own creative format to engage participants at PeaceCon 2018. Other sample formats can include, but certainly not limited to:

  • Simulation
  • Peer to peer dialogue
  • Case base learning
  • TED-Style Talks

 
Speaker Selection:
We encourage presenters to represent a variety of perspectives and backgrounds, including non-US voices, local peacebuilders, and having gender balance. AfP recommends reaching out to potential speakers before you submit your proposal to ensure they will be available. For panel style sessions where speakers are presenting at the front of the room, no more than 5 speakers, including the moderator, will be accepted.

Example Session I

Session Title:
Evaluating Initiatives to Prevent Radicalization of Youth in the Sahel

General Area Selected:
Learning and Evaluation

Topics Chosen:
Violent Extremism
Youth and Peace

Session Format:
Case Study

Example Session II

Session Title:
Unlikely Actors: Exploring New Partnerships to Build Capacity in Fragile States

General Area Selected:
Innovation

Topics Chosen:
Fragility, Governance, and Resilience

Session Format:
Ignite Presentation

Example Session III

Session Title:
How to Pitch Peace: A Toolkit for Advocates

General Area Selected:
Policy and Advocacy

Topics Chosen:
None

Session Format:
Roundtable


Know Before You Submit

In order to ensure the greatest chances for success, we encourage those interested in submitting proposals to carefully review our guidelines.

Proposals can be assigned for any time between 9:00am to 5:00 pm on Thursday, October 25th and Friday, October 26th. Please do not submit a proposal if there is inflexibility in the time that it can take place, but also let us know if you have a general time preference, as we will do our best to accommodate these preferences. Almost all proposals will be considered for days 2 and 3 at FHI 360. Outstanding proposals may be considered for day 1 at USIP.

      • Please ensure proposals are detailed and substantive.
      • AfP may not be able to guarantee all AV requests. Therefore, please indicate all AV needs when submitting your proposal.
      • Due to the high volume of submissions, not all proposals will be accepted for the conference. We will review the proposals and determine if applicants with similar topics present together to produce a more dynamic session.

      • Responsibilities

        Organizers with accepted proposals will be expected to:

      • Provide the contact information of all their speakers to AfP.
      • Develop their session, and meet all AfP deadlines (see below). An AfP staff member will be assigned to provide assistance. However, the applicant is responsible for all session development including:
            • 1. Providing electronic copies of visual presentations (i.e. PowerPoint) and handouts for preapproval no later than two weeks prior to the event. (You may provide your own handouts during your session.)

              2. Confirming all speakers and ensuring they are registered by the speaker registration deadline.

              3. Submitting information to promote their session.

            Please note that:

          • AfP does not provide complimentary hotel/travel expenses for speakers.
          • AfP does not provide free day-long admission for speakers at the conference (With the exeception of day 1 at USIP). Speakers are allowed to attend their own session at no cost, but must register if they wish to participate in the conference.
          • Speakers DO receive a set discount of $115 for admission to either days 2 and/or 3 of the conference. (Day 1 will be free for all speakers to attend)

          • Deadlines

            If your proposal is selected, you will be expected to meet the following deadlines:

            May 4 – Session Proposals Due
            May 23 – Notification of Acceptance
            June 1 – Confirm Session Title and Submit Short Blurb
            July 20 – Confirm Session Speakers and Submit Final Description for Conference Program
            August 10 – Speaker Bios Due
            September 21 – Communicate Final AV/Media Needs
            October 1 – 5 – Organize Call with AfP Staff Lead to Finalize Session Flow and Logistics
            October 12 – Submit Session Media (PowerPoints, Videos, etc)

            Click Here to Submit a Proposal